DIRECTOR OF OPERATIONS
Reports to: Managing Director
Supervises: Chorus Manager, Interns, Volunteers
This is a W-2 salaried, full time position with a salary and benefits stipend.
The Director of Operations is responsible for all operational aspects of the Fairfax Choral Society, including administrative and production support for the programs of the FCS Symphonic Chorus and multiple youth ensembles and musicianship classes, with input from the Managing Director and Artistic Directors with additional oversight from the Board.
Duties and Responsibilities include but are not limited to:
- Works with Artistic Directors and Musicianship Teachers to schedule rehearsals, auditions and classes for all choruses.
- Attends Adult & Youth Chorus rehearsals and auditions on a semi-regular basis, as needed.
- Prepares and distributes rehearsal materials and information to choristers as needed.
- Runs the Volunteer program including communication with volunteers.
- Orders uniforms for youth choirs, assists adult chorus with uniform needs.
- Oversees the preparation and distribution of the programs.
- Arranges for box office ticket sales and sale of merchandise (when applicable).
- Assists in the preparation of orders and distribution of choral and orchestral music for the concert season.
- Assists in the logistics, scheduling, and other concert performance tasks as needed.
- Attends all dress rehearsals and performances, unless excused by the Managing Director
- Serves as House Manager at all concerts and attends to production details.
- Liaison between audio and visual recording engineers.
- Oversees and maintains the CD duplication process and database.
- Works with the volunteers to ensure press releases and calendar listings are completed and distributed to local media outlets.
- Ensures that the website and social media are regularly updated and engaging.
- Assists in the preparation of the FCS newsletter and season brochure.
- Manages the general daily office activities.
- Answers the telephone and responds to email messages
- Opens incoming mail and refers correspondence to appropriate people.
- Maintains office supply inventory.
- Keeps current all databases.
- Pursues additional outreach activities for the adult and youth choruses.
- Assists with all fundraising efforts, at the direction of the Managing Director.
- Troubleshoots computer/technical issues.
- Bachelor’s degree, with at least 2 years of administrative, operations, and/or customer service experience preferred.
- Excellent interpersonal, organizational, communication, writing, and problem-solving skills required. Ability to work with accuracy, attention to detail, and as part of a team.
- Proficient in Microsoft Office programs required, Adobe Creative Suite experience preferred.
- Experience working with social media and websites or ability to learn, some HTML knowledge encouraged.
- Interest in arts and music a must; background in arts and/or music preferred.
Interested candidates should send a cover letter, resume, and references to firstname.lastname@example.org.
About our Internships
Fairfax Choral Society internships immerse students in the daily operations of a performing arts organization. Our interns enhance their portfolios with significant projects that give them the tools, training, and experience they require for success in future endeavors. “I have learned so much from this internship. The activities were very useful for me, and I believe that my writing has matured a great deal.” – Megan Bonard, former Grant Writing and Editing Intern
Arts Management Intern
The Arts Management Intern works with the Managing Director and Director of Operations on the day-to-day operations of running a nonprofit organization. The internship will include office management, concert and rehearsal management, fundraising, development, marketing, website/social media updating, and other tasks as assigned. Students have the opportunity to focus their internship in one area or get a broad knowledge of fields. This internship typically last one semester (or summer) for 10-15 hours per week, stipend available (credit available).
Grant Writing and Editing Internship
The Grant Writing and Editing Intern works with the Managing Director in researching, preparing, and writing grant applications to foundations and corporations. The intern maintains the foundation and corporate database. Additional opportunities include assisting with copy-writing for promotional and marketing materials, press releases, newspaper articles, concert postcards, media ads, website updates, etc. This internship typically last one semester for 10 hours per week, stipend available (credit available).
Qualifications for Internships
Interns must be currently enrolled in undergraduate or graduate studies. Experienced high school students may apply for unpaid internships as well. They should demonstrate excellent written and verbal communication skills and be able to work independently. Interest or background in the arts helpful, but not necessary.
1. Cover letter detailing which position you are interested in. The cover letter should tell us why you’re interested in working with FCS and address why you are the ideal candidate for the position.
2. Resume with education, work training, any choral experience, and technical skills.
3. One writing sample no longer than 1 page. This should not be a creative writing piece.
Applications accepted via email only. Send to: email@example.com.